“What is a COI?” is a vital question that a business operating with a network of contractors must adequately address. Investing time into learning about a Certificate of Insurance (COI) and how it is an invaluable tool inside companies hiring contractors is essential. This blog will cover a basic answer to the question and give an overview of how businesses can begin implementing COI best practices to protect their organization.
The Certificate of Insurance (COI) is a document that provides details and information relevant to insurance coverage procedures inside an entity. Collecting a COI verifies that contractors and vendors hired to work with an organization possess active insurance policies. Additionally, COIs ensure that contractor coverage encompasses the type of work each contractor or vendor will perform for a company and its clients.
It is important to note that companies utilizing networks of independent contractors should have COI documentation for each contractor that works within the organization. Collecting proper and complete documentation from every contractor before work begins with the company ensures protection against future potentially costly coverage problems.
The format for COIs is relatively standard and consistent across the board for organizations. A COI generally includes the following type of information:
Generally, organizations that use networks of independent contractors for their services outline the stipulations of specific contractor insurance requirements within the terms and conditions portion of their contract. A company may require policyholders to list them as additional insured to mitigate the organization’s risk in an incident caused by a contractor’s negligence that also has a financial impact. An example of this scenario would be injury or damage done to a third party, customer, or property in which submission of a claim against the contracted company’s (policyholder) general liability policy would occur.
A certificate holder on the policy receives a copy of the policyholder’s COI, further verifying insurance and details about the type and limits of coverage. Certificate holders are not authorized to file claims under the policy. They are more likely to receive notifications in cases of annual renewal, changes, or cancellations to the policy by the policyholder.
However, the entity with the authorized right to submit a claim is the additionally insured. Indication of additionally insured entities within a COI appears in two ways:
Additionally, insured parties may receive coverage changes or cancellations from the insurance carrier.
Properly managing COI compliance can be tedious and nuanced; however, it is critical to reduce risk, protect organizations, and uphold reputations. For this reason, many companies choose to outsource COI management processes to experts in the field. A variety of crucial benefits come with choosing professional COI management:
Contents are provided for information purposes only and should not be construed as legal advice. Users are reminded to seek legal counsel with respect to their obligations and use of PlusOne Solutions services.
About PlusOne Solutions
PlusOne Solutions help businesses create safer working environments and protect companies from the associated financial, legal, or reputational risks of hiring contractors and vendors. To learn more about how PlusOne Solutions can help an organization with COI management, visit https://www.PlusOneSolutions.net.To receive these updates directly in your email inbox, sign up for the newsletter. Questions or comments? We want to hear from you.
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